ILCA Convention Website Help

The website document is like a book, organized in an outline fashion, to assist those who use this this website. Click on a link below to open up a "chapter" for more information on a topic.

Add a Story

NOTES: You can also load video and images along with text. If you want to just upload a video, you should add either a YouTube video (click for instructions) or a Flash Video (click for instructions). If you have many images (more than 6), burn the photos to a CD and turn them over to John See or Steve Dondley.

Add a YouTube Video

NOTE: You video MUST be less than 10 minutes in length AND less than 100MB in size to upload to YouTube.

1) Log into the YouTube using "neworleanslabormedia" for your username. Your password will be given out at the conference.

2) Upload your video following the instructions provided by YouTube.

3) Once your video is uploaded to YouTube, in another browser window, click on "Add A Video" from the Quick Links block on the left.

4) Enter the title of the video file. To remain consistent, capitalize all words with the exception of minor articles like "the" and "a".

5) In the browser window, navigate to the YouTube video you wish to upload.

6) Copy the URL for the video by highlighting the address and hit CTRL-C (Option-C on Macs).

7) On the New Orleans site, place your cursor inside the "Video" field.

8) Paste the URL for the video by hitting CTRL-V (Option-V on Macs).

9) Enter a brief caption, about 2 to 3 sentences.

10) Optionally, you can provide a body for the video which can go into greater detail about the video.

11) Hit "Submit".

Adding Audio Files

NOTE: We recommend uploading MP3 files with a sample rate of 44Khz, or 128kbps.

1) Log into the site.

2) In the "Quick Links" block on the left, click on "Add Audio".

3) Enter the title of the audio file. To remain consistent, capitalize all words with the exception of minor articles like "the" and "a".

4) Enter a detailed description of the audio file you are uploading. Consider adding the following details:

-A general overview of what can be heard in the file.
-What the significance of the inerview is.
-Who conducted the interview.
-Who the interview was with.
-Who the person getting interviewed.
-Where the interview was conducted.

5) Click "Browse" to find the file.

Help for website editors

This section has help topics for users who have been given accounts that allow them to edit and classify the content on this site.

Working with categories

Drupal has a powerful system for classifying all content on the site. Editors are allowed to administer these categories. You can do so at by going to Administer -> Content management -> Categories from the navigation menu on the left (you must be logged in).

Once there, you'll see a table with three columns, "Name", "Type" and "Operations."

Name
This is the name of the category, also known as a vocabulary. Vocabularies will generally be handled by site administrators and as an editor you will usually not need to worry about these.

Type
This column tells you which kinds of content the vocabulary will apply to. For example, a vocabulary may apply to videos but not to stories. Or, it could apply to both videos and stories.

Operations
These are the links you can click to administer the site's categories. The "list terms" and "add terms" links are what most editors will be using.

 

How to add a term

  1. Go to Administer -> Content management -> Categories
  2. Click on the "add terms" link next to the vocabulary that contains the terms you want to change or delete.
  3. If you'd like your term to be a subcategory of another term, select the category you'd like the term to fall under with the "Parent" drop down menu
  4. Type in the name of the term in the "Term name" field
  5. Ignore the other fields
  6. Hit "Submit"

How to modify or delete existing terms

  1. Go to Administer -> Content management -> Categories
  2. Click on the "list terms" link next to the vocabulary that contains the terms you want to change or delete.
  3. Click the "edit" link for the term you want to change or delete.
  4. Change the term's name and hit submit, or, to delete the term, hit "Delete"

ILCA Convention Website Discussion Group

THE DISCUSSION GROUPS HAVE BEEN DISABLED. IF THERE IS INTEREST IN STARTING THEM UP AGAIN PLEASE CONTACT THE SITE ADMINSTRATORS.

This website has a built-in discussion group feature, brought to you by a module known in the Drupal world as "organic groups". This module allows you set up Google and Yahoo-like discussion groups on the site. You can have as many groups as you wish. This feature is well-integrated with e-mail and if you choose, you can receive notices whenever someone posts to a group.

The first discussion group set up on this site is the ILCA Convention Website Group. This group will facilitate group discussions about the site so those involved can work collaboratively on building it. This is a private discussion group. Only people who have been authorized are permitted to see the discussions going on in this group.

Some are probably asking why we are going through the trouble of communicating this way when we already have e-mail. Well, there are several advantages to this method of communication. For example, we have integrated a way to track who has been assigned certain tasks into the discussion. If eveyone takes just 10 minutes to read through this and understand this system, you will save yourself much headache and hassle compared to traditional e-mail.

Click a link below to learn more.

Registering with the discussion group

If you don't yet have an account on the site: 

You can register with the ILCA Website discussion group when you register with the site. Follow these steps:

  1. Visit the home page and in the "user login" box click "Create new account"
  2. Type in your information
  3. Be sure to check off the "Subscribe to ILCA Convention Website" option
  4. Click the "Create New Account" button at the bottom.
  5. You should receive two e-mails very shortly, one telling you that your account with the site is pending approval, and one telling you that your request to join the discussion group is pending approval.
  6. The administrator of the site and the discussion group will receive a notice of your requests and process them.
  7. Once approved, you will receive emails informing you how to log into the site and how to view the group.
  8. IMPORTANT: You must be logged into the site first in order to view the discussion group.

If you already have an account on the site:

  1. Log into the site using the login box on the front page.
  2. From the menu, go to "Group Discussions" and then look for a link on the right to subscribe to the group.
  3. An email will be sent to the group's administrator and he will either reject or approve your account.
  4. If approved, you will receive a notification saying so. 

Viewing the discussion group posts

  1. If you are not logged in to the site, you must do that first.
  2. Once logged in, go to "Group Discussions" and then ILCA Convention Website. This will bring you to the ILCA Convention Website discussion page.
  3. You will now see a list of topics, followed by who wrote it, when it was last edited, how many comments it has received, and when it was last commented.
  4. Clock on the title of a topic to view the discussion about it.

Uploading photos

If you wish to upload many photos to the site, using the Gallery Remote software is the preferred method. Click the links to learn how to install, set up, and use the software.

Installing Gallery Remote software

1) PC users: Go to http://prdownloads.sourceforge.net/gallery/GalleryRemote.1.5.Win32.VM.ex...

Mac users: Go to http://prdownloads.sourceforge.net/gallery/GalleryRemote.1.5.MacOSX.NoVM...

2) A window will appear asking if you want to save the installation program to disk. Click "OK". If prompted to select where to save the progam, select your desktop

3) Double-click on the "Gallery Remote" icon on your desktop.

4) A window will appear asking you to select a language. Click "OK" (English is the default).

5) An introduction window will appear. Click "Next".

6) A "Choose Install Folder" window will appear. Click "Next".

7) A "Choose Shortcut Folder" window will appear. Click "Next".

8) A "Choose Java Virtual Machine" window will appear. Click "Next".

9) Click "Install". Gallery Remote will then be installed on your computer.

10) Once installed, start and run the Gallery Remote software. Ignore any messages about updates.

11) From the menu, select "Options" and then "Preferences".

12) Uncheck "Check for updates" and "Check for beta updates"

13) In the left panel, click "Upload".

14) Check off "Resize before upload" and set to "Album default"

15) Click "OK"

16) You may now begin uploading photos to the site. Click here for specific instructions.

Uploading dozens of pictures with Gallery Remote

To upload pictures with Gallery Remote follow this procedure:

1) Open Gallery Remote, and click "Add Gallery URL"

2) Create a Gallery URL (or edit the existing one) with these settings:

Alias: New Orleans Labor Media site
Username: (your username)
Password: (your password) - note: should your site username or password change in the future, be sure to update the Gallery Remote settings to reflect these changes.

Gallery Type: Standalone
Gallery URL: http://neworleanslabormedia.org

3) In the left panel of Gallery Remote, click on "images".

4) Drop-and-drag the pics you want to add from a file folder to the middle column. Alternatively, click on the "Add pictures..." button in the lower left to browse your hard drive for the photos you wish to add.

5) You may add a caption to each photo by highlighting the photo in the middle panel and entering text in the "Caption" area in the right panel.

6) Check the "Resize before upload" box if not already checked.

7) When you've added all the pictures, click "Upload pictures".